Agenda: Planning Meeting 20 January 2007

AGENDA

WESTERN CAPE PLANNING MEETING – 2007

The River Club, Cape Town, Saturday 20 January

1. Western Cape programme

1.1 Confirmation of events and venues

1.2 Month end classes (structure)

1.3 Invitation Makoto Dojo

1.4 Grading procedures

2. Finalisation – Guenter Heck sensei

3. AFSA 30^th Anniversary Celebration

3.1 WC planning team

3.2 Event look and feel

3.3 Venue requirements

· Size

· Atmosphere

· Location (and venue popularity – image)

· Technicalities

3.4 Current venue options

3.5 Estimate on attendants

3.6 Accommodation

3.7 Budget issues, constraints and cost management

3.8 Potential seminar cost (per person)

3.9 Confirmation of attending instructors

3.10 National and WC marketing initiatives

· AFSA prospectus/profile

· Posters (design, print and distribution)

· Leaflets (design, print and distribution)

· Television (before and during)

· Newspapers and magazine articles

3.11 Sponsorships - corporates and institutions

3.12 Kids involvement

3.13 Honorary guests

· Japanese embassy

· Mayor

· Lotto

· Local authorities

3.14 Event programme and content

· Parallel sessions

· Grading

· Embukai

3.15 Logistics

· Spokesperson (welcoming and announcements)

· Sound system

· Airport desk

· Venue material

· Shuttle service (from/to airport)

· Transport/arrangements between venue and residence

· Volunteers (school kids?)

· Mat cleaning/preparation schedule

· Medics/physio services

· Refreshments

3.16 Entertainment

· Packages for sightseeing

· Main social event

· Other lunch / dinner arrangements

3.17 Gifts/memorabilia

3.18 Administration and registration

3.19 Invitation to other martial artists/institutions

3.20 Additional agenda items

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